Executive Assistant/HR Assistant
REIG Asset Management – San Marcos, CA
WANTED: We are seeking an enthusiastic, outgoing, and experienced Office Manager with additional Human Resource and Executive Assistant talents. This individual will assist the Leadership Team and the office personnel of REIG as we continue to expand our vision of impacting lives through revitalizing communities around the U.S.
THE COMPANY: REIG Asset Management is a real estate investment company in San Diego County (the office is in San Marcos). REIG also operates a full-service construction company (REIG Construction) out of the same office. The companies are owned by a driven and energetic CEO who believe impacting lives and strong values are essential to business success. He operates his business with the belief that culture eats strategy for breakfast – meaning our people are more important than anything else. Guided by an entrepreneurial spirit and a team full of smart, creative, and driven professionals with the power to make a difference, REIG is going to be a major force in its respective industries for years to come.
Revitalizing communities
Elevating performance
Impacting lives
Gratitude always
Essential Duties:
- This position may convert to a 90% remote opportunity, so the preferred candidate will have the resources (cell phone, internet, desk space, etc.) and experience to perform duties well and on time with minimal supervision in a remote location. A monthly stipend is available.
- Manage recruitment efforts thru job postings, interviews, coordinating with managers on timelines and job descriptions and onboarding.
- Administer the company health benefit programs by enrollment and termination for team members. Work with brokers to oversee the annual renewal of benefits and manage the open enrollment period. Update payroll records accordingly.
- Maintain the work structure by updating job requirements and job descriptions for all positions.
- Enhance the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.
- Process bi-weekly payroll with accuracy and manage bonus payouts on a monthly and quarterly basis. Uphold standards and procedures for handling employee questions, transactions and payroll records.
- Responsible for the maintenance of the employee data base of Paylocity and advise team members of its capabilities as needed.
- Process various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc.
- Plan and Perform year end payroll activities as needed
- Work alongside the CEO to strengthen morale with internal company-wide activities, events and meetings.
- Provide high level executive support; calendar management, on-site and off-site meetings, expenses, and travel arrangements.
- Proactively handle sensitive and confidential information with discretion
- Work with each division on the most cost-effective renewal of their annual insurance policy to ensure compliance.
- Responsible for Investor Client relations updates, communications, correspondence and maintenance.
- Organize and coordinate company meetings/events including contacting participants, arranging venue, ordering supplies and refreshments.
- Coordinate with IT to manage office equipment and aid in resolving IT functions.
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Marginal Duties:
- Assist in any other area as needed
Education/Qualifications: The education/qualifications described are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be paid to enable individuals with disabilities to perform the essential functions of the job.
- Bachelor’s degree
- Proficient in Microsoft Office Suite
- 2+ Years of HR Experience
- 4+ Years of admin support at the executive level
Job Type: Full-time
Experience:
- Administrative Assistant: 4 years (Preferred)
- human resources: 2 years (Preferred)
Education:
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
- Flexible schedule
Schedule:
Construction Projects Administrator
REIG Companies – San Marcos, CA
WANTED: We are seeking an enthusiastic, outgoing, and experienced construction project administrator. The Construction Project Administrator will have a wide array of responsibilities and will be facilitating, managing and supporting a range of business and construction processes, systems and communications in support of the construction division. The Contracts Administrator will work closely with the Director of Residential Construction and the Vice President of Capital Improvements in order to complete construction projects and reach division goals while ensuring that both parties are complicit with the terms of the contract, as well as ensuring that all contracts abide by local and federal laws.
If you are a go getter that’s driven to accomplish tasks, this may just be the position for you.
THE COMPANY: REIG Asset Management is a real estate investment company in San Diego County (the office is in San Marcos). REIG also operates a full-service construction company (REIG Construction) out of the same office. The companies are owned by a driven and energetic CEO who believes impacting lives and strong values are essential to business success. He operates his business with the belief that culture eats strategy for breakfast – meaning our people are more important than anything else. Guided by an entrepreneurial spirit and a team full of smart, creative, and driven professionals with the power to make a difference, REIG is going to be a major force in its respective industries for years to come.
Revitalizing communities
Elevating performance
Impacting lives
Gratitude always
The Construction Projects Administrator reports to the Assistant Controller of REIG.
Essential Duties:
· Ensure maintenance of subcontractor vendor records, maintain good rapport with subs, and be able to help expand company’s supplier/subcontractor panel
· Aid in contract creation, writing and oversight. Review all inbound and outbound contracts for accuracy while enforcing compliance to all federal laws and regulations
· Act as a coordination point between subcontractors, owners and consultants
· Provide administrative support to both the Director of Construction and the VP of Capital Improvements
· Oversee change orders, write contract letters and other communications and notices to clients and vendors
· Create and update project schedules, timelines, payment milestones and completion dates
· Create, implement and maintain construction office Standard Operating Procedures (SOP’s) and workflow
· Negotiate and approve contract terms while ensuring that projects remain within the established budget
· Contact vendors to obtain pricing, budgets, property, and product information
· Manage and create agreements, budgets, scopes of work, design specs, layouts, and reports, etc. to support operations field team
· Organize and make final preparations of project permitting submittals, notice of completion of construction and other required documentation for city
· Manage all roof certificates, termite clearances, warranties, etc
· Coordinate job walks for Superintendents, VP of Capital Improvements and Director of Residential Construction
· Review contract estimates, including proposed materials, production costs, etc and determine whether they seem reasonable and accurate
· Manage HOA/CCR due diligence, and package submittals for renovations approvals
· Ensure timely invoicing of projects, submit payment schedules to accounting, approve invoices in SAGE
· Review outstanding RFR’s and/or items that have not been addressed during renovation
· Review, submit and maintain current subcontractor compliance documentation
· Ensure Contractors State Licensing Board registration is current and renewed on a yearly basis
Education/Qualifications: The education/qualifications described are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be paid to enable individuals with disabilities to perform the essential functions of the job.
· High school diploma or GED
· Proficient in Microsoft Office Suite
· 4+ years prior experience in a contract administration role or a related field
· 4+ years’ experience in construction
· Exemplifies knowledge of contract law and accounting principles
· Possesses superior attention to detail in order to spot inconsistencies in contracts
· Has previous experience in customer service and strong communication skills
· Experience using Sage 100 Contractor
· Experience with Accessory Dwelling Units preferred
· Contract writing experience
· Pre-employment background check and drug screen are required
Mental Demands: The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Able to work independently with little supervision or in a team environment
· Works well under pressure in a fast-paced environment
· Able to be proactive in seeing communication and processes through to completion and comfortable keeping fellow team members accountable.
· Detail-orientated/highly accurate
· Active listening
· Follows verbal and written instructions
· Communicates effectively, diplomatically, and courteously at all levels within the company including with outside parties doing business with the Company
Equipment Use:
· Telephone
· Computers, copiers, scanners
Job Type: Full-time
Experience:
- relevant: 4 years (Preferred)
Work Location:
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
- Flexible schedule
Schedule:
